A content based taxonomy of the document repository on ICT projects technical approval for higher education institutions / Musnita Suhaini

The document is the main mechanism of or in carrying out the business of an organization. In the Government, the document played an important role in the management and the basis for the people reliability to public service. Integrity can only be disclosed when the records are complete, authentic, easily accessible and usable. However, this is often underestimated in which affects the Government agencies where documents are often not found when needed and become tacit knowledge to some staff. Therefore, this study uses the taxonomy as a form of classification to improve the management of documents in order to become more effective and efficient with knowing the location of important document in which they can be reached easily and quickly. The content based taxonomy on ICT projects technical approval for Higher Education Institutions in the Ministry of Higher Education Malaysia (MOHE) were used as case study. Ten (10) content classifications have been identified and used to develop a taxonomy in the form of a matrix. To verify the taxonomy, expert verification from MOHE was obtained and prototyping was developed. The web based prototype has been developed to get the information and documents related to ICT projects technical approval through content classification as a search field. The study confirm that content based taxonomy can be used as another form of classification, knowledge inventory, and thus making explicit knowledge. In addition, the taxonomy can also use as tools in the document or information searching.