Trade Document Information System (TDIS) a workflow and document imaging implementation / Mohd Din Abu Bakar

Today's information managers are tasked with the ever increasing burden of storing and managing vast warehouses of computer-based information in a variety of formats. The availability of new options for mass storage on optical media, increased speed and reliability of transmission, powerful desktop computing, and sophisticated retrieval software have accelerated the pace at which paper-based information is being converted to electronic formats, as well as the reliance on electronic document management system.
Traditional methodologies for handing this information, such as field­ oriented databases and keyed record lookup, are ineffective for documents which are rich in information content and difficult to categorize. As a result, a new generation of soft.ware and hardware systems are evolving that emphasize the storage and retrieval of information captured in its original format. Imaging, Text Retrieval, Hypertext, Multimedia, Workflow and Electronic Document Management are each component technologies intended to address the growing need for unstructured information management. A comprehensive information management strategy ultimately requires all of these for long term success.
The functional requirement documents of the Trade Document Information System (TDIS) will provide the framework for successful implementation of an information system to provide the document management service and workjlow service for the trade finance operation of AFFINBANK. The document management service will include the management of customer profile information folder, bills, transaction folder, transaction related output files from the Bank Flexcube and Finware system and the incoming and outgoing message. The workflow service will facilitate and consolidate the transaction process by systemizing the flow and approval of the transaction documents, through handling the document scan and index, generated forms for transaction process and distribute documents to related processing teams for processing.
It is hope that upon successful TDIS implementation it will develop awareness of how these new technologies can help an organization attain competitive advantage or regain competitive parity.