HarvestPro: intelligent Produce Management System

The HarvestPro: Intelligent Produce Management System for PELADANG is an innovative web-based platform that transforms the management of vegetable crop operations from a fragmented, manual approach into an integrated, automated solution. Previously, tasks such as crop data entry, communication with wholesalers, and invoice processing were conducted informally through phone calls and messaging applications. This traditional approach led to miscommunication, delays, and challenges in accurately tracking crop sales and payments. The new system introduces a centralized platform for four major user roles: administrator, staff, crop handlers (internal farmers), and wholesalers. Staff can record crop grades and seasonal availability, update inventories, and instantly notify wholesalers. Wholesalers receive real-time crop listings, place orders, review past transactions, and access instant invoices. Administrators oversee user roles and system functions, while staff generate automated monthly sales reports for tracking trends and payment statuses. Development of the system adapted from the Waterfall Model, covering planning, analysis, design, implementation, testing, and documentation. It also adopted the principles of User-Centered Design (UCD), the system ensures ease of use for individuals with limited technical proficiency. Usability testing with experts and end-users demonstrated significant improvements in efficiency, accuracy, and stakeholder communication. Real-time access to operational data improved transparency, enabled proactive stock management, and supported data-driven decision making. Key innovations include real-time crop visibility, invoice automation, role-based access control, and automated trend reporting, collectively reducing paperwork, eliminating redundancies, and improving payment tracking. This system contributes to PELADANG's broader digital transformation goals by fostering structured workflows, enhancing productivity, and supporting sustainable growth. The project proves that even small-scale agricultural organizations can benefit from custom digital solutions tailored to their workflow needs and compete in the evolving digital economy.