Digitalization of student activity approval: a Microsoft 365 - powered solution for cost-effective & sustainable campus operation

The "Digitalization of Student Activity Approval" represents a groundbreaking advancement in academic administrative processes, developed using Microsoft Form and Microsoft Flow within the Microsoft 365 suite. The main objective of the project is to implement a cost- effective, sustainable, and efficient solution, aligning with the ministry's vision for a technologically advanced, environmentally conscious, and financially responsible educational ecosystem. In terms of practicality and sustainability, the system aligns with environmental sustainability goals by significantly reducing the reliance on paper. The system utilizes Microsoft Automate, a feature integrated within Microsoft 365, to facilitate the submission of student proposals. Using Artificial Intelligence, the system enhances data extraction from submitted proposals for efficient processing. This innovative system, provided for free by the Ministry of Education to all universities, is designed to significantly reduce the costs associated with system development while simultaneously contributing to the institution's commitment to sustainability through the reduction of paper usage. The results show that the system is convenient, time efficient and integrated seamlessly with existing workflows.