Smart space: a booking solution for architecture schools

In architecture education, the effective use of learning spaces such as studios, critique areas, and seminar rooms are essential to support design-based pedagogy. However, managing these spaces manually—previously done via shared Google Sheets—has proven inefficient, prone to errors, and lacking transparency. To address these issues, this innovation project introduces the Smart Booking System, a digital solution specifically designed for the planning and coordination of room usage within an architectural school setting. The main objectives of this project are to replace the outdated manual system with a user-friendly digital platform, support staff in managing studio learning environments more efficiently, and enhance programme-level planning by integrating bookings with academic schedules. Developed using a low-code platform, the system was shaped through a user-centered design process based on feedback from lecturers and administrative staff. Key features include a visual booking calendar, real-time room availability, and automated booking confirmations. The system was piloted early 2025 with participation from studio coordinators and programme heads. Early findings show that it has improved spatial planning, reduced booking conflicts, and allowed better organisation of student activities such as critique sessions and presentations. Staff are now able to allocate spaces and partitions more effectively based on class size and event type. Overall, the Smart Booking System offers a practical, scalable solution for digital space management in architectural education. It contributes to improved academic coordination, supports student engagement, and aligns with the broader institutional goals of digital transformation and efficient resource management.